Post Commander called the meeting to order at 1000 on Wednesday, 14 October 2009.
Comrade Richmond gave the opening prayer.
Commander Correll led attendees in reciting the Pledge of Allegiance and Section 3 of the
Congressional Charter.
The Roll Call was taken by Comrade Soper. All present except Surgeon Geselschap-Absent; Service Officer Gerken-Excused; and PHC Member Culotta-Absent.
Summary of Report:
| Annual Dues |
$ 0.00 |
| Life/Admission Fees |
(141.71) |
| Post General Fund |
5655.87 |
| Post Relief Fund |
480.47 |
| Post Dues Reserve Fund |
701.21 |
| Building Fund |
12,448.26 |
| Thirteenth Month |
138.84 |
| Balance |
$ 7971.20 |
Notes:
1. The negative balance in admission fees is because we are waiting for a final payment from a member who went Life on a three installment program.
2. The figure for receipts for the General Fund includes payment from National for life members and $300 donation received from member Jerry O’Connor who lives in the Bremerton area of Washington State. Would like to thank the local members who continue to donate to help the fund. Expended funds included the Post home rent and final payment on a loan.
Commander called for the Service Officer’s report:
Reported by Comrade Alvarez. NTR: Comrade Doty reported that Comrade Bronson is in St. Judes and needs encouragement. General Diagnosis is unknown. Comrade Koeppen reported that Comrade Riblett is in the states with prostate cancer
Commander called for the Surgeon's report:
Absent
Commander asked if there was a member or family
member in distress:
NTR
Commander called for Committee reports:
Membership Committee:
Adjutant Doty gave the report gave the report. Life membership stands at 369,
3 new members, 9 continuous and
3 reinstated Total 384 for a percentage of 92.75%.
PHC Report:
PHC Vice-Chairman Best reported.
Meeting was called to order at 0900
12 Oct by Chairman
Rowell. The
following members were present:
| Quartermaster: |
Tom Burnett |
| Vice-Chairman PHC: |
Mike Best |
Others Present: Canteen Manager Jhen Ellis, Carmen Hendricks, Dennis Doty, Bob Koeppen, and Bob Wright
Audits and Reviews:
-
PHC Members Mike Best and Commander Jim Correll conducted Post
canteen end of the month inventory on 30 September 2009.
-
Daily Draw chips were inventoried by Comrade Best and Comrade Rowell . One chip has come up missing. The chip was not assigned to anyone. We will now carry on with 479 chips.
- Canteen records and funds were audited by the Trustees on 13 October 09.
- PHC reviewed canteen monthly financial report and found it to be in good order.
- Canteen Report
| Total Sales / Income: |
P 69,473 |
| Total Expenses |
P 93,075 |
| Profit / Loss |
(P23,602) |
- Other Business:
- Cleaning bill will be posted to improve sanitation
- It is requested that all members use the suggestion box vice mass e-mails for complaints.
- Need a 2500 Watt transformer if anyone would like to donate one
- Remember to turn off all lights and fans in the CR
- Donations are needed for Thanksgivingg
- Comrade Doty will be heading up the Marine celebration on 10 Nov
- All Members are welcome to attend the Monthly PHC meeting.
Meeting adjourned at 9:35
Amerasian Scholarship Committee:
Reported by Comrade Doty
Carmen has told me that the annual Field Trip for the Scholars is planned for the morning of 20 December. They will be going to “El Kabayo” on Base. The annual Christmas party will be held the same afternoon. All donations will be gratefully accepted. Santa Claus is needed. Scholarship list will be posted for sponsorship.
Buddy Poppy Chairman:
Comrade Richmond reported that P530 had been collected at the meeting.
Seam Squirrel Report:
Jose Reported: Good Scratch. Nothing else to report getting ready for Chili Cookoff.
Web Master:
NTR
Building Committee:
Comrade Best is going to start looking at Blue Danube and Sully’s old place. Commander requested if anyone knows about new buildings that we could lease please pass the word to him or Comrade Phillips.
C of A Committee:
Please register for the upcoming convention through the website so you can get namecards. Need a volunteer to work on transportation for incoming personnel.
Beach Bash Committee:
Meeting scheduled for 9 November all is on schedule.
Chaplain led the membership in reciting the National Home Prayer.
UNFINISHED BUSINESS
The Commander reopened the tabled motion to move the Post home to a new location or close it. Commander asked the QM to give a summary of his report given at last meeting. QM Burnett said that the figures today have changed a little since last meeting. Currently we have $7971 on hand, receipts from 1 Oct to May 2010 will be approx $4200 (Dues $700, CofA and Beach Bash $3000, draws and half n half $500) all of this is estimates. The rent for the next seven months will come to $3700, and estimated bills $3840. Total disbursements $7530. So $7971 plus $4200 minus $7530 will leave $4641 at the end of May. Lower profits from CofA and beach bash is possible. Any emergency would also hurt the bottom figure. The dues income is based on all remaining annual members paying their dues; however that will probably not happen since many had not paid last years. The Post paid the rent the last three months for $1593. Since the Canteen is losing money every month it is possible that the Post may be liable for some electric bills within the next seven months.
General feeling is that membership wishes to move back to Barretto but we need to come up with options. Comrade Soper suggested the general members pony up $50 a head and we have this years problems figured out. Horse and Cow is being looked at along with the Blue Danube. Bottom line is that we need to move into a place where our income can handle our expenses. We have the option of moving to a new place and shutting down our canteen and just moving our meeting places around which could lower our costs considerably. We need to look into storage for all our stuff. QM needs to find a place to store the safes. We need to get our plans in order. Commander made a motion that if we can’t find a place to hold meetings after the end of May then we shut down the canteen and hold the meetings in one place. Comrade Wright seconded the motion. Motion was approved and carried.
NEW BUSINESS
Comrade Soper made a motion to have the PHC study if they can logistically open the draw to people who are not present. Comrade Doty seconded the motion. Motion was tabled to have the PHC look into the logistics behind the issue.
There will be a Marine
Corps ball here 10 Nov 1600 open to all hands
See Comrade Doty or Comrade Soper.
Commander made a motion to see if we could move
the regular meeting up a week.
Motion was seconded by Comrade Alvarez.
Motion was carried and next meeting will
be on the 4th of Nov and PHC will be
moved to 2 Nov.
FOR THE GOOD OF THE ORDER
Comrade Frey made some soft pretzels for the meeting and would like to get some input into whether or not we want them on the canteen menu.
Comrade Koeppen stated that RAO is selling Lapel pins for 100 pesos and they are making new ID cards for 100 pesos. Dues are 50 dollars if you sign up by 31 Jan. See flyer posted for details
50/50 Raffle was won by Comrade Travers. P1900 was collected. P950 to the winner, P950 to the Post.
Chaplain gave the Closing Prayer.
Commander Correll adjourned the meeting at 11:05. Next regular meeting will be held at the Post Home at: 10:00, Wednesday 4 Nov. 2009
Official:
/S/ Jim Correll
Commander
/S/ George Soper
Adjutant
14 October 2009
