Post Commander Gordon called the meeting to order at 1000 on Wednesday, 14 Jan 2009.
There were 24 members in attendance and one guest. Comrade Leo Deprees is visiting from San Diego.
Chaplain Richmond gave the opening prayer.
Commander led attendees in reciting the Pledge of Allegiance and Section 3 of the Congressional Charter.
The Roll Call was taken by the Adjutant. Absentees noted.
Commander called for new recruits:
None
Commander called for distinguished guests:
None
Commander asked if the minutes from the previous meeting had been posted:
The Adjutant reported that they had been posted on the website and were sent to all members with an email address on file. A change had been made under “For the Good of the Order”, third item Chaplain Richmond was changed to Comrade Dave Dempsey. Past Commander Correll made the motion to accept the minutes as corrected. Seconded by Past Commander Alvarez.
Commander called for the report of the Quartermaster:
QM Burnett presented the report. Trustees conducted an audit of QM records on 12 Jan. No discrepancies were found.
Comrade Correll made the motion to accept the report as presented, seconded by Comrade Best. Carried. The report is on file at the Post home, if anyone wants to see the report contact the Quartermaster.
Summary of Report:
| Annual Dues |
$18.50 |
| Life/Admission Fees |
10.00 |
| Post General Fund |
(6,832.76) |
| Post Relief Fund |
839.18 |
| Post Dues Reserve Fund |
874.13 |
| Canteen Stock/Change Fund |
0.00 |
| Building Fund |
11,289.55 |
| Balance |
6,198.60 |
| |
|
Commander called for the Service Officer’s report:
Comrade Gerken reported that 50 vets passed away during the last 12 months. The RAO had acquired 36 new members during the same time frame so membership is still strong. Associate members have same rights in the RAO as regular members except they cannot use the FPO. Must use the RAO Olongapo post office box. Retirees who contribute to SBP and have been making payments for 30 years or more do not have to make additional payments upon reaching 70 years of age. If you qualify and are still making payments contact DFAS or the Service Officer. The RAO will be closed on the 19th for Martin Luther King Jr. Day. Next Outreach will be held on 30 Jan at Legenda Hotel on SBMA 8-11 am. Dependent/Retiree ID cards and Deers registration will be held at the VFW at the same time. (NOTE: RECEIVED AN EMAIL FROM DEERS COORDINATER AT EMBASSY THAT THEY CANNOT GET DEERS ON LINE. MAY NOT BE ABLE TO ATTEND OUTREACH. CONTACT RAO FOR FURTHER INFO). Service was held on 13 Jan for Veteran Ballenger at his residence. Ballenger was a former RAO volunteer.
Commander called for the Surgeon's report:
Excused Absence.
Commander asked if there was a member or family
member in distress:
NTR
Commander called for Committee reports:
PHC Report:
PHC Chairman Cox reported.
Meeting was called to order at 09:00 by Chairman Cox. The following members and guests were present:
| Commander |
|
Gordon |
| Chairman PHC: |
|
RC Cox |
| Quartermaster: |
|
Tom Burnett |
| Committee Member: |
|
Mike Best |
| Canteen Manager: |
|
Carmen Hendricks |
| SVC |
|
Ed Spears |
| Trustee: |
|
Bob Koeppen |
| Advocate: |
|
Shorty Phillips |
Audits and Reviews:
-
PHC Members RC Cox and Dave Culotta conducted Post canteen end of the month inventory on 30 Dec. Mike Best counted the daily draw chips on 31 Dec. All 480 chips were accounted for.
-
Canteen records and funds were audited by the Trustees on 12 Jan.
-
PHC reviewed canteen monthly financial report and found it to be in good order.
- Canteen Report:
| Kitchen/bar sales: |
P347,916 |
| Expenditures: |
P255,309 |
| Monthly Profit |
P92, 607 |
| |
|
| Total assets and other income: |
P61,941 |
| Total Income: |
P160,827 |
| Total Expense: |
P156,417 |
| Profit: |
P4,410 |
| |
|
A suggestion box will be available at the bar. Any suggestions or complaints must be put into the box and member name, date and time should be on it. Do not make comments directly to Canteen help as it may not get to the PHC. Also, during discussion it was determined that operation expenses must be reduced, especially electricity. Electric useage to be looked into.
Membership Committee:
QM Burnett gave the report. Life membership stands at 365, 6 new members, 18 continuous and 5 reinstated for a percentage of 95.63%. Annual members dues expired on 31 Dec 2008, if you have not renewed please do so. SVC Gordon gave the report. Life membership stands at 365, 6 new members, 17continuous and 4 reinstated for a total of 392 (percentage of 93.93%)
Amerasian Scholarship Committee:
NTR
Buddy Poppy Chairman:
Chaplain Richmond reported P 300 ($6.38) was collected for the Relief Fund.
Seam Squirrel Report:
Absent.
Web Master:
NTR
Building Committee:
NTR
C of A Committee:
CofA went well with a lot of favorable comments. Thank you to all who contributed time and money.
Beach Bash Committee:
On track, weekly meetings on Tuesday. Still need help to run the Bash.
Chaplain Richmond led the membership in reciting the National Home Prayer.
UNFINISHED BUSINESS
Past Commander Correll donated P10,000 towards purchase and installation of VFW sign on the building.
NEW BUSINESS
Commander Alvarez had resigned due to health reasons. Nominations were opened for JVC. Adjutant Dennis Doty was nominated and he had indicated to Commander Gordon that he would accept. No further nominations, nominations were closed until next meeting. Vote for new JVC will be made at next meeting following closing of nominations.
Comrade Koeppen made a motion for the Post to join Better Book Business. We could get books/text books for our scholarship program and local schools. Motion seconded by SVC Spears. Discussion: Need to send letter to RAO, Embassy and FPO about assistance in getting the books through customs etc. Carried.
Comrade Bob Wright made motion and seconded by Comrade Koeppen to transfer funds
From Building Fund to General Fund. Discussion: Comrade Wright said that it is highly unlikely at this time that there will ever be a new building constructed. While membership remains healthy overall, the number of local members is steadily declining and participation at the home is almost nil. A letter will be prepared by the Adjutant to inform all donators to the fund that balance will be transfer to the General Fund to cut lost and also to help pay rent, electricity etc for the Post Home. Motion put on shelf until the July review of lease contract is done. Also discussed was closing of the VFW Office in July and use a portion of the current dining/conference area for VFW use. A divider would have to be installed to separate the two spaces.
FOR THE GOOD OF THE ORDER
Comrade Phillip's said that the RSL is planning to start a golf club, no name for the club has been approved yet but may be called the “RSL Social Golf Club” Comrade Correll said why not add the VFW to the name, i.e. RSL/VFW Golf Club”. Current green fees at SBMA are P2400.
There is now an ATM machine at the old Dryden’s. You can get P5000 at a time and only limited by your banks daily/monthly limits. Cost of use is P50
RAO has 1040 tax book and forms available. Only one 1040 book available and can only be used in the RAO. Ken Kamura will be available16 Dec for tax assistance
Comrade Correll asked all members to join the Grave Diggers Association and National Home. Good cause and only $25 for each as a life members. See Comrade Alvarez for applications or downloaded from Department website.
50/50 Raffle was won by Sunshine P1500 was collected. Comrade Sunshine donated his portion to the General Funds. Thank you.
Chaplain Richmond gave the Closing Prayer.
Commander adjourned the meeting at 10:45. Next Regular meeting will be held at the Post Home at 10:00, Wednesday 11 Feb 2009.
Official:
/S/Tom Burnett
Acting Post Adjutant
15 Jan 2009
/S/Wayne Gordon
Commander |
